Transform Your Corporate Back Office with Cube AI Enhanced Electronic Document Management Software
In the dynamic landscape of modern NHS Trusts where efficiency and instant access to information are paramount, working with paper records is no longer viable. Corporate back
offices are often inundated with a huge deluge of paperwork, which can easily become bottlenecks that stifle productivity. Additionally, the cost of file storage is increasing, physical
documents are cumbersome, costly to access, and retention policies difficult to maintain. It’s here that working with paper records is less than ideal.
CCube has seen an increased interest from within its core NHS client base for a solution to manage corporate records – including HR (Staff Files), Occupational Health, Training, H&S,
Accounts & Finance, Procurement, Pensions, Legal, Research, Pharmacy, Board Meetings, Clinical Trials and Complaints.
As a trusted partner with over twenty years’ experience, CCube has supported the NHS’ transition from paper to digital records. CCube are committed to delivering service transformation and support integrations to ensure records are accessible instantly at the point of need. CCube is actively working with Trusts to transform the management of corporate records.
Trusts need a robust, intelligent solution to streamline operations, reduce errors, and deliver efficiency savings. Enter CCube’s Electronic Document Management Software now supercharged with the CCube’s latest Document Insights capabilities which uses Cloud Technology and AI services to revolutionise how documents are handled.
CCube Cloud Insights deliver intelligent document processing to extract and organize data from documents. Insights combines cloud-based AI and Forms recognition services to automate the processing of variable complex document formats, reducing the time and effort required to locate, validate and input data, allowing employees to focus on higher value work. The integration of Cloud Technology and AI takes CCube EDMS to new heights, offering unparalleled efficiency and intelligence. It not only streamlines document handling, enhances security, ensures compliance, but also provides actionable insights that drive business growth. By bringing people, process and technology together, CCube Cloud will deliver control over how your
Records are stored, managed, accessed and shared.
CCube can support your digital transformation journey, the first step is to arrange a consultancy audit, to map your current processes.
Key Benefits of CCube Cloud EDMS
Enhanced Efficiency and Productivity
• Instant Access to Information from any location: employees can immediately retrieve documents with a simple search, eliminating the time wasted on manually searching through
filing cabinets or boxes.
• Workflows: Automating routine processes such as reviews, and document distribution reducing manual labour and speeds up operations.
• Simultaneous Access: Multiple users can access and work on the same document simultaneously, supporting collaboration and reducing bottlenecks
Improved Security and Compliance
• Controlled Access: allows you to set access permissions, ensuring that only authorised personnel can view or edit sensitive documents.
• Audit Trails: Every action taken on a document is recorded, providing a clear audit trail that is essential for compliance with regulations such as GDPR.
• Data Encryption: Documents are encrypted both in transit and at rest, protecting sensitive information from unauthorised access and breaches.
Cost Savings
• Reduced Storage Costs: Digital storage is significantly cheaper and more space-efficient than physical storage. Say goodbye to large filing cabinets and off-site storage fees.
• Lower Operational Costs: Automation reduces the need for manual processing, leading to lower labour costs and fewer errors.
• Paperless Office: Transitioning to a paperless office reduces the costs associated with paper, printing, and postage.
Environmental Impact
• Sustainable Practices: By reducing paper consumption, your organisation can lower its carbon footprint and contribute to environmental sustainability.
• Waste Reduction: Digital documents mean less waste generated from paper, ink, and toner cartridges.
Enhanced Disaster Recovery
• Data Backup: CCube Cloud comes with built-in data backup and recovery options, ensuring that your documents are safe even in the event of a disaster.
• Continuity of Operations: Digital records can be accessed from remote locations, allowing your business to continue operations uninterrupted during unforeseen events.
Implementing Electronic Document Management Software is a strategic move that can transform your back-office operations. By enhancing efficiency, improving security, reducing costs, and
supporting sustainability, CCube Cloud EDMS provides a comprehensive solution to the challenges of traditional document management. Invest in EDMS today and take the first step
towards a more organised, efficient, and sustainable future.
Don’t let outdated working practices hold you back—contact CCube to see how we are supporting NHS Trusts achieve efficiency savings and deliver improved sustainable working practices